2.35 M

Children Served Daily

78 +

Centralized Kitchens

107

Legal Entities

25768

Schools Served

5000 +

Employees

  • Overview

Eliminating Classroom Hunger at Scale — One Meal, One Child, One Day at a Time

This not-for-profit foundation, headquartered in Bengaluru, implements India's PM POSHAN (Mid-Day Meal) Programme — one of the world's largest school feeding initiatives — to eliminate classroom hunger and improve education attendance, nutrition, and outcomes for children across government schools. Operating 78+ centralized kitchens, it serves nutritious meals to over 2.35 million children daily across 25,768 schools spanning 19 states.

The operational complexity of running a feeding programme at this scale — spanning 107 legal entities, 78+ kitchens, thousands of vendors, and 19 states — required enterprise-grade ERP capabilities typically associated with large manufacturing organizations. Microsoft Dynamics 365 Finance & SCM was deployed to unify procurement, production planning, warehouse management, financial management, and analytics across every kitchen and every legal entity.

What does it take to serve 2.35 million nutritious meals every single day? Enterprise-grade ERP, centralized recipe management, attendance-based production planning, and complete supply chain governance — operational precision at humanitarian scale.

DynaTech Systems delivered a greenfield D365 F&SCM implementation covering cross-company master data management, centralized recipe management via a Cloud Kitchen module, attendance-based production quantity calculation, PowerApps item master governance, Power Automate workflow integration with Outlook for approvals, Power BI dashboards, and a custom Python data migration script for opening balance uploads.

  • PM POSHAN Mid-Day Meals
  • ICDS Anganwadi Programme
  • Breakfast Programme
  • Relief Feeding
  • Homeless Mother Support
Feeding Programs

Five Mission-Critical Feeding Initiatives Across India

The organization operates five distinct feeding initiatives spanning school children, young children, pregnant women, nursing mothers, and homeless individuals — each with unique nutritional requirements, supply chain logistics, and financial reporting needs.

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PM POSHAN Mid-Day Meal Scheme

India's flagship school feeding programme serving hot nutritious meals to children in government and government-aided schools — improving attendance, nutrition, and learning outcomes across 25,768 schools in 19 states.

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ICDS Anganwadi Feeding Programme

Supplementary nutrition for children aged 0–6 years, pregnant women, and nursing mothers through government-funded Anganwadi centres under the Integrated Child Development Services scheme.

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Breakfast Programme

Early morning meal initiative targeting short-term hunger before school lessons begin — designed to improve cognitive function and learning readiness for children starting their school day.

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Relief & Emergency Feeding

Rapid pivot capability from education-focused to emergency feeding during natural disasters — leveraging the same centralized kitchen infrastructure and supply chain to deliver food relief at scale.

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Vrindavan Homeless Mother Initiative

Targeted feeding programme supporting homeless mothers in Vrindavan — a specialized humanitarian initiative delivered through the same operational infrastructure as the wider feeding network.

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Centralized Kitchen Operations

78+ large-scale centralized kitchens operate as individual legal entities within D365 — with standardized production processes, centralized recipe management, and real-time supply chain visibility ensuring consistent meal quality nationwide.

Business Functions

6 Core Business Functions Powering Large-Scale Feeding Operations

Across 107 legal entities and 78+ kitchens, the organization operates tightly governed business functions spanning supply chain, procurement, production, finance, and analytics — all executed through Microsoft Dynamics 365 Finance & SCM.

01

Supply Chain & Warehouse Operations

Kitchen-wise warehouse management for Raw Materials, Finished Goods, Rejected, and QC-Approved stock segregation — providing complete inventory visibility per legal entity. Stock Transfer journals with workflows manage inventory movement between statuses. Shelf-life reporting identifies expired and near-expiry items by batch for each warehouse, minimizing wastage through FEFO-based consumption.

02

Procurement & Vendor Management

Centralized vendor management with global vendor grouping and payment terms, released to individual legal entities. Vendor evaluation at GRN captures quality, timeliness, and accuracy. Custom Purchase Order workflow integrates with Power Automate for email-based approvals through Outlook — ensuring fast, traceable procurement governance across 107 entities.

03

Production Planning & Control (PPC)

D365 manages centralized recipe management through a Cloud Kitchen module — maintaining unified meal quality across all 78+ locations. Bulk production orders are created from meal-wise planning. Attendance-based production quantity calculation processes school attendance data to compute daily production quantities for each kitchen and meal programme. PPC costing provides transparency between production costs and procurement spend.

04

Accounts Receivable

Customer-wise monthly Free Text Invoices are raised for government and donor partners. Tax invoice copies are created and issued for donors, with coordination and partnership support managed for organizations promoting and implementing meal programmes. Financial dimension tracking is configured by kitchen, department, and programme for complete cost accountability.

05

Accounts Payable

Vendor invoice processing with credit limit management and payment terms governance. Budget control operates at procurement category level, restricting procurement to defined allocations and preventing overspend — critical for transparent grant and donation management within a non-profit accountability framework.

06

Business Intelligence & Reporting

Power BI dashboards provide real-time operational intelligence: inventory aging, vendor outstanding, shelf-life by batch and warehouse, production KPIs, and cost-per-meal analytics. The CPM (Cost Per Meal) Tracker combines D365 production data with Power BI to deliver granular cost visibility for management and donor reporting.

Business Processes

Precision Operations Behind Every Meal Served

The organization's key business processes span centralized master data governance, attendance-based production planning, multi-entity financial management, and donor transparency — all operationalized through D365 F&SCM with Power Platform integration.

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Item Master Governance (PowerApps)

Centralized item creation and release to legal entities via PowerApps integration — eliminating vendor and item duplication across 107 entities with a single governed master data source.

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Attendance-Based Production Planning

Daily meal production quantity is calculated from school attendance data fed into D365 — ensuring precise meal planning that matches actual need without food wastage or shortfall.

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Shelf-Life & Stock Segregation

Custom shelf-life reporting prioritizes near-expiry stock usage by warehouse and batch. Stock segregation workflows separate RM, FG, Rejected, and QC-Approved inventory for full traceability.

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Centralized Recipe Management

Cloud Kitchen module maintains standardized recipes centrally — ensuring consistent meal quality, nutritional standards, and ingredient specifications across all 78+ kitchen locations nationwide.

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Cost-Per-Meal Analytics (CPM)

CPM Tracker provides granular cost visibility per meal type, kitchen, and programme — enabling management to analyze production cost versus procurement spend for continuous efficiency improvement.

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Budget-Controlled Procurement

Procurement category-based budgets restrict purchasing to defined allocations per legal entity — critical for grant compliance, donor accountability, and transparent financial management at programme level.

Technology Stack

A Microsoft-Centered Architecture for Humanitarian-Scale Operations

The technology landscape is anchored by Microsoft Dynamics 365 Finance & SCM as the operational backbone — extended with Power Platform for automation and analytics, cross-company functionality for centralized master data, and UTI banking integration for payment transparency.

  • D365 Finance

    AP, AR, Budgeting, Fixed Assets

  • D365 Supply Chain Mgmt

    Production · Inventory · Warehouse

  • Power BI

    Analytics & Dashboards

  • Power Automate

    Workflow & Email Approvals

  • PowerApps

    Item Master Governance

  • SharePoint

    Document Storage

  • Microsoft Azure

    Cloud Hosting & Integration

  • UTI Banking Integration

    Payment Tracking & Transparency

  • Cross-Company Functionality

    Centralized Master Data (107 LEs)

  • Microsoft/Core

  • ISV Solution

  • Third-Party Integration

Integrations

Connected for Transparency, Compliance, and Operational Efficiency

D365 F&SCM integrates with Power Platform, banking, and document management systems — ensuring every procurement approval, production decision, financial transaction, and donor invoice is fully visible, traceable, and compliant.

Integrations
Customizations & Extensions

Purpose-Built Solutions for Humanitarian-Scale Manufacturing

DynaTech Systems delivered a comprehensive suite of customizations addressing the organization's unique operational complexity — from centralized master data governance and attendance-based planning to cost-per-meal analytics and data migration.

Master Data
Global Item & Vendor Master Governance (PowerApps)

Global forms within D365 and PowerApps eliminate vendor and item duplication across 107 legal entities. Centralized vendor grouping, payment terms, and item creation workflows release governed master data to each entity — replacing fragmented local management.

Procurement
Custom Purchase Order Workflow (Power Automate + Outlook)

Custom-designed PO approval workflow integrates D365 Procurement with Power Automate to send approval requests directly through Outlook email — enabling fast, mobile-friendly approvals with a complete audit trail.

Production
Cloud Kitchen Module — Centralized Recipe Management

Custom Cloud Kitchen module manages centralized recipe configurations in D365 — maintaining standardized meal specifications, ingredient quantities, and quality parameters across all 78+ kitchen locations for consistent quality nationwide.

Planning
Attendance-Based Production Planning (PPC)

Production Planning and Control module processes daily school attendance data to calculate production quantities per kitchen, per meal programme, per day — ensuring precise, waste-minimizing production aligned to actual daily demand.

Analytics
CPM Tracker — Cost-Per-Meal Analytics

Cost-per-meal analytics module built on D365 + Power BI provides management with granular visibility into production costs versus raw material procurement spend — enabling transparency for donors, government partners, and programme governance.

Reporting
Shelf-Life, Cauldron Plan & Manual Forecast Reports

Custom shelf-life reporting identifies near-expiry stock by batch and warehouse for prioritized consumption. Monthly Cauldron Plan Report analyses production volumes and vessel utilization. Manual Forecast Report supports production planning analysis against forecasted meal requirements.

Migration
Opening Balance Upload — Custom Python Migration Script

Custom Python script extracts and transforms data from the legacy system into D365 F&SCM acceptable upload formats — enabling accurate opening balance migration across 107 legal entities without manual re-entry.

Security
Process-Driven Security Role Redesign (SecureD365)

Complete overhaul of D365 security roles aligned to business processes, with AP month-end posting restrictions and Segregation of Duties monitoring via the SecureD365 ISV framework.

Entity Setup
New Legal Entity Configuration

Full configuration of two additional legal entities — Government entity (LE-1111) and Greece entity (LE-2445) — including intercompany postings, payment methods, check print with authorized signatory, and entity-specific reporting templates.

Automation
Vendor Invoice Posting Date Auto-Update

Automatic update of vendor invoice posting date on posting, ensuring accurate period allocation without manual correction by the AP team.

Project At a Glance

Microsoft Dynamics 365 F&SCM Greenfield Implementation

  • Industry

    Non-Profit — Food & Nutrition / Social Impact

  • Organization Size

    5,000+ Employees

  • Headquarters

    Bengaluru, India

  • Geographic Presence

    19 states across India · 25,768 schools

  • Legal Entities

    107

  • Kitchens

    78+

  • Meals Served

    ~5 billion total · 2.35M children daily

  • Core Platform

    Microsoft Dynamics 365 Finance & SCM

  • Solutions Delivered
  • Implementation Partner

    DynaTech Systems

    Greenfield · Cross-Company · Analytics

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